While Gmail, the Google email service, is extremely reliable, you will still may choose to download important business correspondence to the computer’s disk drive. Gmail Backup is a program made specifically for this specific purpose, yet it is buggy instead of suitable for Windows 7, mainly because it is not updated since 2009. By this writing, the simplest way to save Google email messages is with your desktop email program, since Gmail uses the conventional POP3 mail system. Thunderbird, that is free, and Microsoft Outlook, which can be included if you purchase Microsoft Office, both are easy to configure for Save emails to PDF.
1. Launch Gmail and sign in along with your usual account information. Wait another or two for your personal mailbox to open.
2. Select the icon of a gear with a white background located with the right-hand corner in the mailbox page to open the key settings prompt. Select “Settings” in the pull-down menu that appears.
3. Go through the “Forwarding and POP/IMAP” tab inside the Settings page. It will be the fifth tab through the left.
4. Scroll as a result of the Pop Download part of the page, the second section from your top. Check either the most notable radio button marked “Enable POP for all those Mail (even mail that’s previously been downloaded)” or even the one right under it marked “Enable POP for Mail that Arrives from Now On” depending upon whether you would like to download and save old messages for your computer.
5. Find the option which is handiest for you personally in the pull-down menu underneath the radio boxes which is marked: “When messages are accessed with POP.” Keeping the default option of “Keep Gmail’s Copy in the Inbox” is often the most convenient choice. Alternately, you can choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” depending on how you desire the copy that stays within your Gmail box to be handled.
6. Click on the “Save Changes” button at the end of your page.
7. Launch your email client and open the prompt that you apply to provide a brand new account. Click “Local Folders” within the left-hand column of your home page of Thunderbird and after that click “Include A New Account.” Alternately, click “File” followed by “Info” then click the “Add Account” prompt that is certainly marked having a plus sign and located toward the top of the the Outlook information page.
8. If using Thunderbird, type the requested information for Server to the respective text fields in the window that appears. Select the “Continue” prompt and let the automated account setup to ensure the account settings. If using Outlook, go through the “Manually Configure Server or Additional Server Types” radio t0PDF towards the bottom of the Microsoft Outlook account window and follow the directions in Steps 9 and 10.
9. Click “Next” towards the bottom from the account information box in Outlook. Wait an additional for that “Choose Service” dialog box to look. Click “Next” again after confirming that the Internet E-mail default radio box is ticked inside the Choose Service dialog box and wait another to the Internet E-mail Settings dialog box to look. Enter every one of the information for your Gmail account within the respective fields. Enter “pop.gmail.com” because the incoming mail server and “smtp.gmail.com” as the outgoing mail server. Enter your complete e-mail address, including “@gmail.com,” in the “User Name” field.
10. Click the “More Settings” button at the lower right-hand side of your dialog box and wait an additional to the Internet E-mail Settings box to show up. Select the “Outgoing Server” tab then look into the box marked “My Outgoing Server (SMTP) Requires Authentication.” Look at the default “Use Same Settings as My Incoming Mail Server” radio box and then click “OK.” Click” Next” and wait a couple of seconds for that system to deliver and receive test email messages. Click “Close” from the test message box accompanied by “Finish” in the main dialog box to return to the primary Outlook window.
11. Download the mail to your new account by selecting “Send/Receive.” All emails that you just download are now stored in the mail folder in your hard disk drive.